VACANCY ANNOUNCEMENT - Resources Management Assistant (IOM, G5)

Agency:

IOM

Duty station: 

Moscow, Russia 

Type of contract: 

Fixed term, G5 
 

DEADLINE: 21 October 2022

 

Core Functions / Responsibilities:

  • Provide support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities;
  • Process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations;
  • Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office;
  • Review validity checks on monthly payroll projectization results of the Regional Office or Country Office;
  • Review the imprestaccounts and guarantee the safe custody of all available cash;
  • Assist in the preparation of the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist;
  • Assist in the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements;
  • Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM;
  • Review that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement;
  • Provide general guidance on accounting, financial policies and procedures to the Regional Office or Country Office Units as required;
  • Ensure that office asset inventory is in line with IOM Assets Inventory Policy and maintain updated asset inventory report;
  • Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines; and,
  • Perform other duties as may be assigned.

 

Required Qualifications and Experience

 
Education
• University degree in Accounting, Commerce, Business Administration with three years of relevant professional experience; or
• High school diploma with five years of relevant professional experience
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
 
Experience
• Experience in financial administration including financial management and budgeting;•Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system;
• Experience working in an international organizationan advantage
 
Skills 
• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report; •Demonstrated ability to and exercise sound judgment;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage;
• Knowledge of SAP highly desirable
 
Languages
Required: Fluency in English and Russian (oral and written).
 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Resource mobilization: Establishes realistic resource requirements to meet IOM needs

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

FULL INFORMATION ON THE VACANCY AND APPLICATION PROCESS CAN BE FOUND HERE

 

How to apply:

Interested candidates are invited to submit their application and completed Personal History Form via moscowhr@iom.int, by 21 October 2022 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.