[ENG] VACANCY ANNOUNCEMENT - Knowledge Management Assistant (Temporary), UNIC Moscow

UN Information Centre in Moscow
Duty Station:
Moscow, Russian Federation
Temporary Job Opening, with the possibility of extension.
Deadline: 16 August 2017



Within delegated authority, the incumbent is responsible for the following duties:

- Registers, classifies, catalogues and organizes all reference materials, documents, publications, press releases, etc.; assists in cataloguing operations, in particular, performing

copy-cataloguing functions; responsible for cataloguing and maintaining the audio-visual library; responsible for loans and returns of library material, such as documents, publications, audio-visual materials; develops and maintains relevant databases, keeping data accurate and current; and prepares new material as needed;

- Reviews sources to identify appropriate reference materials that meet the information needs of the UN Information Centre and its clientele; conducts periodic inventory and evaluates the information needs of the Library's clientele; orders publications and information materials from the United Nations Headquarters (UNHQ) as needed; provides technical support and instruction to library patrons in using electronic resources and reference tools to obtain information;

- Provides visitors with information on the UN and specialized agencies; responds to queries on and requests for UN reference materials; conducts briefings on related subjects to individuals and groups; liaises and coordinates with local libraries and with the Dag Hammarskjöld Library in UNHQ;

- Assists in the planning, implementation and evaluation of public information activities promoting the work of the United Nations in Russian Federation in English and Russian, to include assisting with the maintenance of contents on official web pages and social media accounts administered by the UNIC Moscow; supporting outreach activities and special events; preparing other information materials; responding to email and phone inquiries about the work of the UN and its agencies; and providing technical support for the library's electronic resources and operations;

- Performs research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases; conducts regular backup jobs for library databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data; orders and ensures shipment of documents, reference materials and necessary equipment for the Library and UNIC Moscow;

- Maintains statistics on the number of visitors, service provided and workload indicators; and provides statistical data to UNHQ for assessing usefulness and relevance of posted materials.

- Co-ordinates work and/or participates in training of interns and junior support staff, as needed; provides administrative support for the Library; and assists in the management of library accounts.

- Works in concert with other UNIC staff on various information-related projects; assists with special projects and programmes assigned by the Director of UNIC Moscow;

- Performs other related duties as required.



• PROFESSIONALISM: Knowledge of physical and electronic record keeping and relevant information systems and networks, including web content management systems and social media platforms. Knowledge of information management tools and techniques used in providing communications and public information support to the UN System or a comparable international organization. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


A High School Diploma or equivalent is required. Additional coursework in digital media management, communication, public relations, or journalism is desirable.

Work Experience

A minimum of five years of progressively responsible experience in archives, electronic record management, public information, journalism or related area is required. Experience working in public information in an international organization or similar is desirable. Experience working with tools and techniques utilized in the production and editing of multimedia materials for broadcast, print, web and social media outlets is desirable.


English and French are the working languages of the United Nations Secretariat.For the post advertised, fluency in English and Russian is required. Knowledge of another official United Nations language is an advantage.


Full information and the link to apply can be found HERE