[ENG] VACANCY ANNOUNCEMENT - Team Assistant (G-4), UNIC Moscow

UNIC Moscow 
Duty Station:
Moscow, Russia 
Temporary 3-month contract with a possibility of extension 


DEADLINE: 18 January 2018



Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:

* Performs a wide range of office support and administrative functions. Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.

* Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.

* Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases.

* Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. Performs data entry and extraction functions. Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.

* Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. Maintains files (both paper and electronic) and databases for work unit. Assists in providing software and office equipment support.

* Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site. Assists in the preparation of presentation materials using appropriate technology/software.

* Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.

* Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. Performs other duties as assigned.



* PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

* TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

* PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Work Experience

A minimum of three years of experience in general office support or related area is required. Experience working in Microsoft Word and Microsoft Excel is required. Experience providing administrative support to an office of the United Nations common system or a comparable international organization is desirable. Experience working with on-line Enterprise Resource Planning (ERP) systems such as IMIS, Umoja, Atlas, SAP, or comparable platforms is desirable. Experience with IPSAS or comparable accounting standards, as well as the result-based budgeting concept is desirable. Experience working with on-line talent management and/or performance management systems such as Inspira, e- Recruit or comparable systems is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Russian is required. Knowledge of other official United Nations languages is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.



You will need an Inspira account to apply.