[ENG] VACANCY ANNOUNCEMENT - Knowledge Management Analyst (UNDP)

Duty station: 
Moscow, Russian Federation
Service Contract (SC)
Contract duration: 
80% part-time, 1 year with a possibility of extension
DEADLINE: 26 July 2018

The UNDP Istanbul Regional Hub (IRH) for Europe and the CIS is UNDP’s main knowledge and advisory hub for the Europe and Community of Independent States Region (ECIS). It aims to connect the region to a global network of development experts, to build knowledge and capacity, and to forge partnerships to meet the development challenges of a large and diverse region. IRH also aims to capture and spread development successes and best practices in the region and to improve the impact of UNDP’s work through effective communications and advocacy.

On 23 January 2015, the Government of the Russian Federation and UNDP signed a Partnership Framework Agreement (PFA) that established the foundation for a long-term Russia strategic partnership with UNDP for the implementation of development projects in other countries. This document brings to a new level the strategic partnership between the Russian Federation and the UN in achieving the Sustainable Development Goals, while also highlighting Russia’s growing role as a donor in advancing the 2030 Agenda globally.

In June 2015, Russia and UNDP signed the agreement establishing the Russia-UNDP Trust Fund for Development (TFD), as a sustainable funding mechanism for programmatic cooperation in third countries, in particular, in the area of leveraging the knowledge, experience and expertise in development co-operation, including by involving academic institutions and individual experts from the Russian Federation.

The three-year project “Knowledge Management and Capacity Building in Russia-UNDP Partnership, Phase II” (KM project) is funded by the Government of the Russian Federation through the Russia-UNDP Trust Fund for Development and directly implemented by Istanbul Regional Hub (IRH) with the project management and implementation support by the Project Team based in Moscow and in partnership with the Ministry of Foreign Affairs of the Russian Federation, the Ministry of Finance of the Russian Federation and the Ministry of Economic Development of the Russian Federation.

The KM project, that is the continuation of the Phase I, aims to scale up several mechanisms of Russian expertise sharing to support achievement of sustainable, scalable development impact in partner countries. The project is structured around 4 main activities:

  • Database of Russian experts for international development and Russian Experts on Demand Programme;
  • Knowledge sharing under Russia-UNDP partnership;
  • Volunteering programme;
  • Internships and secondments programme.

For more information on Russia-UNDP Partnership and the Project: http://expertsfordevelopment.ru/.

Activity 1. Database of Russian experts for international development and Russian Experts on Demand Programme

Database of Russian experts for international development

The database of Russian experts for international development was established during the Phase I at http://expertsfordevelopment.ru. The database, hosted by UNDP and managed by UNDP Partnership Analyst-project staff, will be maintained and further developed.

The database:

  • contains verified, regularly updated profiles of motivated experts with the relevant work experience for development assistance projects;
  • is regularly updated and new thematic areas are added;
  • is available to all users without registration.

Russian Experts on Demand Programme

The Russian Experts on Demand Programme provides an instrument for knowledge and know-how sharing via rapid deployment of Russian experts for on demand small-scale interventions and consultancies and peer-to-peer knowledge sharing.

In this context, the Knowledge Management Analyst will focus on the implementation of the Project Activity 1. Database of Russian experts for international development and Russian Experts on Demand Programme.


Duties and Responsibilities

Under the overall guidance and the direct supervision of UNDP Partnership Support Analyst and the Project Manager and overall supervision of UNDP Senior National Officer in the UNDP Partnership Support Office, the incumbent is expected to perform the following tasks:

  • Support to the Russian Experts database, including further development, completion, verification and maintaining.
  • Support to the Russian Experts on Demand programme, including implementation of the institutional component under the programme;
  • Support to preparation of reports, updates and knowledge management visibility materials to inform the donor on the project activity implementation;
  • Promote the exchange of best practices and innovative approaches in knowledge management;
  • Ensure that information materials, tools and publications are produced and effectively disseminated through the project’s channels;
  • In collaboration with internal and external partners, actively identify and contribute to the project advocacy and outreach;
  • Support to coordination and effective management of the project activities related to the Russian Experts Database and Russian Experts on Demand Programme;
  • Provide inputs for accomplishment of tasks related to other project activities.

1) Ensures Russian Experts Database maintaining and development:

  • Facilitates involvement of Russian experts in the implementation of development programs around the world by enabling partner countries, Russian ministries, UNDP country offices, international organizations, including development banks, and other stakeholders to promptly locate appropriate Russian expertise needed for development assistance projects;
  • Ensures Russian experts are provided an opportunity to promote their expertise, products and innovative solutions;
  • Ensures visibility of the knowledge management work under the Partnership by regular updates and news on the webpage.
  • Provides support to development of partnerships with Russian government institutions, academic institutes, private sector, civil society in the specific thematic areas based on TFD and other COs projects’ needs and donor priorities to ensure effective horizontal knowledge sharing and knowledge management;
  • Provides support to involvement of Russian experts in the implementation of the TFD and other COs projects;
  • Supports the Russian Experts Database:
  1. Regular monitoring of UNDP vacancies for international consultants, posting vacancies on the site and sending notification to the experts from the relevant sphere;
  2. Communication with UNDP offices to inform them on the database opportunities, ask about thematic needs in expertise, search for and invite new experts accordingly;
  3. Invitation of new experts, assessment of their applications, assurance of the quality of the profiles, including by providing the translation into English when needed;
  4. Communication with registered experts, including to ask them to update their profiles and collect their feedback on the database, make changes if needed;
  5. Sharing the information on the database widely to the potential users of Russian expertise outside of UNDP, liaison with international organizations, Russian ministries and implementing agencies of development projects, presentation of the database at relevant events;
  6. Development of a guidance for Russian experts on application process for international development jobs and posting it on the website;
  7. Regularly collecting feedback on the database, drafting terms of references for its further development, including possible creation of a special entry open only to the UNDP COs staff and possible new sections and functions to the website, such as for example, a roster of institutional expertise with profiles of Russian institutions (not individual experts), repository of useful resources, for example on SDGs or other issues related to development cooperation;
  8. Work in close collaboration with the IT company to ensure the correct indexation of the webpage in the search engines, catalogues, RSS, to enable finding the database and experts by internet users and making of hosting, backup copies and so forth, performance of all procedures related to storing personal information, monitoring of the webpage characteristics and visitor’s information at the Yandex metrics.

2) Ensures Development of the Experts on Demand Programme:

  • Ensures development impact is achieved in the specific intervention area by Russia expert’s contribution via small scale feasibility studies, on-site assessments, scoping missions, trainings, workshops, conference contributions, and various types of bilateral consultations;
  • Enhances Russian expert’s portfolio of international development work by enabling them to be more competitive on the consultancies market and contributing to wider use of Russian expertise;
  • Facilitates institutional exchanges and more horizontal linkages by initiating communication under the assignment that continues afterwards (during the first phase such collaboration was facilitated between Russian and Cuban Hydromet agencies);
  • Raising awareness of the COs and national partners on the Russian expertise, leading to its greater engagement of Russian experts outside of this project (during the first phase project team was asked to locate Russian experts to be hired for projects not funded by Russia).
  • Implements a full cycle of the Russian Experts on Demand Programme:
  1. Drafting Call for proposals for Country Offices,
  2. Preliminary evaluation of proposals,
  3. Communication with the Project Board,
  4. Assistance to Country Offices in development of the final TORs for experts,
  5. Search for relevant Russian experts,
  6. Regular monitoring and support for the ongoing assignments,
  7. Collection of all necessary materials (deliverables, evaluations) from Country Offices,
  8. Collection of feedback from experts, preparation of reports,
  9. Collection of lessons learnt and introduction of necessary changes.
  • Provides support to establishment of institutional partnerships with Russian organizations in various fields of expertise; Support to enhancing presence of Russian experts in UNDP internal rosters to enable expedited hiring.

3) Knowledge Management and Advocacy

  • Promotes the exchange of best practices and innovative approaches in the Russia-UNDP Partnership, including by facilitating knowledge networks and communities of practice of TFD projects;
  • Ensures preparation and implementation of the project communication strategy;
  • Ensures production and effective dissemination of information materials, presentations and advocacy publications on the Russia-UNDP Partnership through various channels;
  • In collaboration with internal and external partners, actively identify and contribute to the program advocacy and outreach, including presentations on the project activity at various venues. 




Ability to make new and useful ideas work
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done




Advocacy/Advancing A Policy-Oriented Agenda
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.
Results-Based Programme Development and Management
  • Assesses project performance to identify success factors and incorporates best practices into project work.
  • Researches linkages across programme activities to identify critical points of integration.
  • Monitors specific stages of projects/programme implementation.
Building Strategic Partnerships
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues.
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.
Innovation and Marketing New Approaches
  • Generates new ideas and proposes new, more effective ways of doing things
Resource Mobilization (Field Duty Stations)
  • Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Job Knowledge/Technical Expertise
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position.
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
  • Demonstrates good knowledge of information technology and applies it in work assignments.
Global Leadership and Advocacy for UNDP’s Goals
  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion.
  • Organizes and prioritizes work schedule to meet client needs and deadlines.
  • Works collaboratively with colleagues to achieve organizational goals
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings


Required Skills and Experience


Master degree in Economics, Political Sciences, Social Sciences, International Relations and other related field
License degree in Economics, Political Sciences, Social Sciences, International Relations and other related field
University degree in Economics, Political Sciences, Social Sciences, International Relations and other related field


Master's or higher degree in above mentioned fields.
Minimum 1 years of relevant working experience (for candidates with License degree)
Minimum 2 years of relevant working experience (for candidates with University degree)

2) Proven experience in working in governmental, scientific and research institutions and other stakeholders in Russia in the area of knowledge management and/or international development cooperation is required;

3) Proven experience in working with international organizations on implementation of international projects as an asset;

Language Requirements:

Fluency in Russian and in English is required


Experience in the usage of computers and office software packages, experience in handling of web-based management systems is required, and advanced programmes for data analysis as an asset